Recruiting Firms
Catch Every Candidate Callback. Catch Every BD Inquiry.
You’re already on a call with a candidate when a hiring manager rings about a new search. Or you’re mid-interview when the candidate you’ve been chasing for two weeks finally calls back. Ignitvio answers every line, screens the caller, and either books the meeting or sends you the warm handoff, so the second-best candidate doesn’t become someone else’s placement.
Free Lead Audit
The Problem
Candidates field five to ten outreach attempts at any given time. The first recruiter to actually pick up usually wins the relationship. On the client side, the hiring manager who can’t reach you on the first try calls the next firm in their Rolodex. Both calls keep happening while you’re already on the phone with someone else.
First Call
A passive candidate gets messaged by half a dozen recruiters at once. The one who picks up the call back first usually closes the relationship. The other five never even get a return message.
$20-100K
Boutique placement fees run 20-30% of base salary. Every candidate you don’t catch on the callback, and every BD call you miss from a hiring manager, has a real five-figure number attached to it.
Always-On
Passive candidates call between meetings, on lunch breaks, after work. Your in-office hours and their available-to-talk hours barely overlap. If you can’t answer at 7:30 PM Tuesday, they’ll talk to whoever can.
Mid-Call
A solo recruiter on a candidate screen can’t take an inbound BD inquiry. A boutique partner running a search update can’t take a candidate callback. The second call rings out, and you have no idea what you missed.
The Solution
Four systems that handle candidate callbacks, screen inbound BD calls from clients, coordinate interview scheduling across three calendars, and send the warm handoff to your phone the moment something needs you.
When the passive candidate you’ve been chasing finally calls back, the AI answers immediately, confirms the role they’re calling about, captures their current situation and timing, and either books a screen on your calendar or holds them on the line for a warm transfer if you’re free.
When a hiring manager calls about a new search, the AI captures the role, the company, the rough comp band, the urgency, and the decision-maker on their side. You get a clean intake form, the meeting is on your calendar, and the prospect doesn’t go shop the next firm.
Coordinating an interview between a candidate, a hiring manager, and you is the single biggest time sink in recruiting. The AI works across all three calendars, holds slots, sends invites, and reschedules when someone bails, all without you living in your inbox.
The candidate who doesn’t hear back goes cold. The AI sends the post-interview check-in, confirms the candidate’s continued interest, captures any new objections, and routes anything that needs a real conversation back to you, so nobody falls out of the pipeline by accident.
Built for Search Firms and Staffing Agencies
Boutique exec search, contingent placement, retained search, contract staffing, technical recruiting. Each one runs different intake questions, different qualifying logic, and different escalation paths. The AI is configured to yours.
Every call gets logged to your ATS or CRM with the candidate or client record. No double entry. No lost notes. Bullhorn, Crelate, Loxo, JobAdder, or whatever you run on.
Exec search BD intake, contract staffing client intake, candidate screening for a specific role, all run different question sets. We build each script to match.
Candidates call evenings and weekends because that’s when they can. The AI handles those calls so the conversation happens when the candidate is ready, not when you happen to be at your desk.
Free Audit
15 minutes. We’ll review your inbound flow, your candidate callback rate, and your average BD response time, then show you exactly what missed calls are costing your firm in placements per quarter.
Featured
The math on response time, why the first recruiter wins, and what it costs you to be second.
Services
Every tool Ignitvio uses to manage candidate and client communication.
Outbound
Mine your dormant candidate database and turn 18-month-old conversations into placements.
Related Industry
Capture every prospect referral and book every discovery meeting.
Related Industry
Capture every intake call without compromising client confidentiality.
Tool
Plug in your numbers, see what missed calls are costing your firm.
